How to organize your office desk takes more thought than you might think in providing a better sense of productivity. But it doesn’t necessarily have to involve Feng Shui to make things run more efficiently. Organizing a desk has more to do with a natural flow of where work comes in and ultimately goes out. The rest can be based more on personal preference.
The Left to Right Method
Placing an inbox and phone on the left side of an office desk is usually customary as a natural flow to office organization. Of course, those also can be on the right if you so choose, just as long as the other side of the desk has a designated spot for documents to be taken somewhere else after completion. The middle part of your desk will be reserved for where the work is actually done.
In the future, paper might be reduced if most work is done on a computer and files are sent or stored electronically. Although paper is always going to be used in some capacity, so make sure you have a left to right (or right to left) flow.
Setting Up the Computer
When placing a computer on your desk, adjust the monitor at a 90-degree angle for the best ergonomic position. Generally, the computer goes in the center of the desk to allow the left and right sides of your desk to handle the paper flow. Keep all unnecessary things away from around the computer to allow space for immediate documents to be placed to the left or right. You’re likely going to be referring to tangible documents while you enter information into your computer.
If you go by logic, all documents you don’t need right away should be placed in files down in your desk drawer. How you organize that into specific files is up to your personal preference. It’s always a good idea to create files that are very specific to certain situations or categories. For instance, many smaller office supplies can be stored in one file so they aren’t sitting out on the desk to create clutter. And things that need to be mailed can be stored in another file.
Most importantly, files that are pending should be kept in a separate file that you can find quickly. This might involve creating different categories within that file, including documents that are active, on hold or will be active later. Things that you need later are always going to need careful organization so they don’t get lost in any desk clutter.
It ultimately takes a little time to organize your desk, but finding the right desk can sometimes be a little quicker. Contact us so we can help you find an office desk with the shape and size that your office needs. At Worthington Direct, we provide all your necessary furniture for efficiency in your office, school or church.